Purchaser Agent

Job Description

• Processes and expedites orders required for plant maintenance and operations; utilizes initiative and creativity to identify and develop alternate sources of key parts and materials.
• Works as required to support best practice strategies; visual workplace management; ensures adherence to standard company processes and procedures.
• Works in partnership with Maintenance Manager and Supervisor to ensure parts are available for planned work and identifies gaps in parts and/or material availability that could impact the business or project schedule.
• Manages internal staff used to aid in various storeroom activities, providing indirect leadership and supervision as required.
• Creates requisitions for new items and stock replenishment, ensures timely delivery and communicates availability and delivery date of requisitioned items.
• Ensures proper parts documentation is obtained and maintained as required.
• Responsible for vendor management and effectively cultivating vendor relationships.
• Inspects incoming materials and performs quality checks.
• Inputs new parts and updates information as necessary in the system.
• Follows and enforces storeroom best practices to optimize spare part inventory to meet the business need.
• Ensures integrity in inventory accuracy through proper receiving, conducting cycle counts, and following checkout procedures.
• Manages daily parts consumption and can assist customers when needed to locate and check out parts.
• Owns inventory flow by restocking shelves, issuing parts to work orders, delivering parts, and receiving returned parts back into stock.
• Runs inventory and reorders reports and executes reorder process; ensures critical spare parts are available.
• Works to reduce on hand inventory through the optimization of minimum and maximum order quantities and managing slow-moving and obsolete parts.
• Works with external vendors to identify and procure parts, including seeking new parts to improve machine reliability and standardizing spare parts.
• Fulfills parts reservations (kitting parts) for upcoming planned work.
• Maintains spare parts database by updating incorrect item descriptions, part numbers, etc.
• Handles out of stock and emergency spare parts issues.
• Prepares shipments and track outgoing vendor repairs.
• Conducts daily housekeeping procedures in the storeroom and maintain 5S areas to standard.
• Continuously evaluate and improve parts management process.
• Negotiating best pricing and delivery dates.
• Generate inventory reports.

Qualifications

Organization in ordering and stocking items, as well as maintaining essential items in the maintenance department that support the production equipment and the facility.

SAP management software experience a must.

Good communication skills to deal with intense telephone contact with suppliers.

Skill in price negotiations, detailed scopes of work, bidding and contract execution. Review and monitoring of the supplier's contract.

Good analytical ability to process receipts of stock items, being able to inspect, accept or reject goods.

Ability to verify incoming materials versus invoice.

Excellent customer service skills, maintaining an effective working relationship with other employees.

Additional Information

PHYSICAL DEMANDS:

• Normal office and factory environment demands, nothing extraordinary
• Standing                                  
• Walking                       
• Sitting                                      
• Endurance                               
• Wrist Position                          
• Either Hand                              
• Both Hands                              
• Near Vision                                          
• Far Vision                                            
• Color Discrimination                 
• High Temperature                    

All your information will be kept confidential according to EEO guidelines.